Exams Dept Directive to Principals: Distribute O/L, A/L & Gr 5 Certificates 2026

Official Circular Directive ⏳ Closing: 15.10.2026

Exams Dept Strict Directive to Principals: Distribute O/L, A/L & Grade 5 Certificates with Mandatory Online Verification

🏛️ Authority: Department of Examinations – Sri Lanka 📋 Circular Ref: 6/08/AL/RS/2025 📅 Compliance Deadline: 15 October 2026

💻 Principals Online Verification Portal 📄 Instructions (Sinhala) 📄 Instructions (Tamil) 💬 Join WhatsApp Alerts

🇱🇰 සිංහල සාරාංශය

අ.පො.ස. (සා/පෙළ), අ.පො.ස. (උ/පෙළ) සහ 5 ශ්‍රේණිය ශිෂ්‍යත්ව විභාගවල ප්‍රතිඵල ලේඛන හා සහතිකපත් (නැවත සමීක්ෂණ ප්‍රතිඵල ඇතුළුව) ප්‍රමාදයකින් තොරව සිසුන්ට බෙදාහැර මාසයක් ඇතුළත ඒ පිළිබඳ සංඛ්‍යාත්මක තොරතුරු onlineexams.gov.lk ඔස්සේ ඇතුළත් කරන ලෙස විභාග දෙපාර්තමේන්තුව සියලුම විදුහල්පතිවරුන්ට දැඩි උපදෙස් නිකුත් කර ඇත. සහතික බෙදාහැරීම පැහැරහරින විදුහල්පතිවරුන් ඒ පිළිබඳ සම්පූර්ණ වගකීම දැරිය යුතුය.

🇱🇰 தமிழ் சுருக்கம்

க.பொ.த. (சா/த), க.பொ.த. (உ/த) மற்றும் தரம் 5 புலமைப்பரிசில் பரீட்சைகளின் பெறுபேற்றுப் பத்திரங்கள் மற்றும் சான்றிதழ்களை மாணவர்களுக்கு உடனடியாக வழங்கி, அது தொடர்பான புள்ளிவிவரத் தகவல்களை ஒரு மாதத்திற்குள் onlineexams.gov.lk போர்ட்டலில் பதிவேற்றுமாறு பரீட்சைத் திணைக்களம் அதிபர்களுக்கு அவசர உத்தரவு பிறப்பித்துள்ளது. சான்றிதழ்களை வழங்குவதில் ஏற்படும் தாமதங்கள் மற்றும் முறைகேடுகளுக்கு அதிபர்களே முழுப் பொறுப்பையும் ஏற்க வேண்டும்.

📌 Key Overview & Vital Details

Issuing Agency Department of Examinations

Circular Number 6/08/AL/RS/2025

Date of Issue 15 September 2026

Signatory Indika Kumari Liyanage (CG)

Reporting Portal onlineexams.gov.lk

Submission Period Within 30 Days (by 15.10.2026)

🏫 Scope of Directive & Target Examinations

Following state audit observations identifying that re-scrutinized results, pass certificates, and detailed mark sheets remained undistributed in various school archives, the Commissioner General of Examinations has mandated compliance covering the following examinations:

• G.C.E. Advanced Level Examination: Individual student result sheets, including those revised following re-scrutiny processes.
• G.C.E. Ordinary Level Examination: Official student result sheets and pass certifications.
• Grade 5 Scholarship Examination: Certificates and confirmation marks sheets meant for qualifying and sitting pupils.

Target Examination	Document / Certificate Type	Authentication Requirement	Mode of Verification
G.C.E. (A/L) Examination	Individual Result Sheets & Re-scrutiny Sheets	Reverse side certified with Principal's Signature & Official School Stamp	Online Entry + Signed Hardcopy Confirmation
G.C.E. (O/L) Examination	Individual Result Sheets & Re-scrutiny Sheets	Reverse side certified with Principal's Signature & Official School Stamp	Online Entry + Signed Hardcopy Confirmation
Grade 5 Scholarship	Official Pass Certificates & Marks Sheets	School certification prior to direct student handover	Statistical reporting via onlineexams.gov.lk

📋 Institutional Directives for School Principals

• Mandatory Back-Page Endorsement: School heads must sign and apply the official institutional rubber stamp on the reverse side of all individual O/L and A/L result sheets before releasing them to candidates.
• Immediate Delivery to Candidates: All certificates and revised marks sheets forwarded following re-scrutiny must be handed over directly to students or their legal guardians without withholding them under any pretext.
• Individual Accountability: The circular confirms that school principals will bear direct personal, administrative, and institutional responsibility for any failures, unwarranted withholding, or undue delays in issuance.
• Dual Submission Obligation: Entering data into the portal is not sufficient on its own; a physical copy bearing the principal's signature and rubber stamp must also be dispatched to the Department.

📲 Step-by-Step Online Data Entry Procedure

1. Navigate to the official institutional portal: onlineexams.gov.lk.
2. Log in using your designated school institutional username and secure administrative password.
3. Access the certificate reporting module for O/L, A/L, and Grade 5 Scholarship distributions.
4. Enter accurate numerical and statistical verification figures reflecting certificates distributed and currently remaining in hand.
5. Review the figures and submit the data online within the 30-day compliance window.
6. Download and print the generated system confirmation document (PDF format).
7. Authenticate the printed sheet with the principal's signature and official rubber stamp, and post/hand-deliver it to the Department of Examinations.

⚠️ Strict Compliance & Audit Warning: All data submissions must be completed within one month (on or before October 15, 2026). Audit inspections will be carried out across educational zones, and failure to upload distribution statistics or withhold examination documents will result in disciplinary action against heads of schools under public administration audit provisions.

🔗 Official Portals & Circular Access

Direct links for school administrators to download instructions and access reporting portals:

🌐 Principals Online Verification Portal 📥 Instruction Manual (Sinhala PDF) 📥 Instruction Manual (Tamil PDF) 📄 DoENets Official Portal

❓ Frequently Asked Questions (FAQs)

1. What triggered this strict directive to school heads?

Official public audit investigations revealed that numerous student certificates and revised result sheets following re-scrutiny processes were being withheld or delayed inside school premises instead of being handed over to candidates.

2. Is it mandatory to certify the back of every individual result sheet?

Yes. Principals are strictly required to certify the reverse side of G.C.E. O/L and G.C.E. A/L individual result sheets using their signature and official school stamp prior to distribution.

3. What is the deadline to complete the online statistical submission?

Principals must complete the statistical verification entry on onlineexams.gov.lk within one month of the circular's issuance (by October 15, 2026).

📞 Issuing Authority & Direct Inquiries

Authority Department of Examinations

Direct Hotlines 011 2785922 / 011 2784537

Additional Lines 011 2786616 / 011 2784208

Official Email gcealexam@gmail.com

Office Address & Inquiries:
Department of Examinations – Sri Lanka, Pelawatta, Battaramulla.
Alternative Administrative Contact Email: examd@sltnet.lk | Portal: doenets.lk

💻 Access Online Verification Portal 📄 Download Instructions (Sinhala) 📄 Download Instructions (Tamil) 📲 Subscribe for Official Exam Updates

Disclaimer: GovInfo.lk is an independent informational platform providing administrative directives, circular updates, and public service notices in Sri Lanka. We are not directly affiliated with the Department of Examinations. Principals and administrators should refer directly to official circulars and verify procedures via www.doenets.lk and onlineexams.gov.lk.